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May 27, 2022 · Related development

Colonies PID board votes to terminate its Amarillo Integrated landscape contract

Months after Amarillo Integrated won the Colonies landscape maintenance bid, the board learned the contract had been written at $276,000 for 40 months without tree care, and an addendum to add about $56,000 for tree care was tabled in February 2022 over whether tree care was already in the base scope. Amarillo Integrated gave 60-day notice on May 16, 2022 and the Colonies HOA voted to recommend rescinding the contract. City staff read a letter saying the contract was among the HOA, the City and the contractor, that cancellation is not grounds for emergency procurement, and that private arrangements with landscapers outside procurement would not be reimbursed. The board voted unanimously to terminate the contract.^[1]^[2]^[3]

What the sources say

✓ Verified
On February 2, 2022 staff said Amarillo Integrated's first bid had a $109,000 base plus a $56,000 tree-maintenance sheet, and its rebid after contract-language changes was $276,000 without the tree sheet; the tree-care addendum would bring the total to about $333,460, still well below the next bid. The district's landscape architect objected, saying tree care was in the base specifications; the board tabled the addendum. The $276,000 was for a 40-month contract. ^[1]
✓ Verified
The City's letter, read at the May 27, 2022 meeting, says "this landscape maintenance contract is between the Colonies' HOA, the City, and the Contractor," that Amarillo Integrated submitted its 60-day notice on May 16, that "The cancellation of an existing contract is not included as a reason for emergency procurement," and that "Any private discussions or agreements made with landscape companies/contractors outside of the procurement process will not be eligible for reimbursement from the City or PID funds." The board then voted unanimously to terminate the contract. ^[3]
✓ Verified
In April 2022 the board chair said the dispute was a misunderstanding about the contract's scope and raised separating mowing, tree care and flower beds into separate contracts; on April 25 the board unanimously approved a separate tree-care bid scope. ^[2]

Sources

1.Colonies Public Improvement District Advisory Board minutes, February 2, 2022 — Colonies Public Improvement District Advisory Board (via City of Amarillo CivicClerk), Apr 25, 2022 · retrieved Oct 22, 2026primarySubject-authored'published' is the date the board approved these minutes, as recorded in the minutes of that later meeting.
2.Colonies Public Improvement District Advisory Board minutes, April 25, 2022 — Colonies Public Improvement District Advisory Board (via City of Amarillo CivicClerk), May 27, 2022 · retrieved Oct 22, 2026primarySubject-authored'published' is the date the board approved these minutes, as recorded in the minutes of that later meeting.
3.Colonies Public Improvement District Advisory Board minutes, May 27, 2022 — Colonies Public Improvement District Advisory Board (via City of Amarillo CivicClerk), Jun 7, 2022 · retrieved Oct 22, 2026primarySubject-authored'published' is the date the board approved these minutes, as recorded in the minutes of that later meeting.