Ask AI

Opens the assistant with a question about this page. Answers come from the AI, not this site.

Oct 12, 2022 · Related development

Heritage Hills PID board learns its landscape and management contracts did not include the City

City staff told the Heritage Hills board that both the district's landscape maintenance contract and its management contract were between the developer and W Real Estate, not the City; invoices had been sent to the City and paid, and staff stopped payment on learning there was no City contract. The board voted to request quotes for a management services contract and a six-month maintenance contract, and to bid a long-term contract (one member abstained, citing a sister company doing the work). In December it approved a six-month contract with Ramirez Lawn & Sprinkler; the management solicitation drew no bids at first, and the board approved a contract with FIMC in June 2023.^[1]^[2]^[3]

What the sources say

✓ Verified
On October 12, 2022 City staff said both "the landscape and the management contract did not have the city involved"; the landscape contract was "between the Developer and W Real Estate," invoices "were sent into the city and processed," and "as soon as they became aware of it, they put in a stop payment, as they can't legally pay that without a contract." Staff added that the management contract was also between W Real Estate and the developer. A staff member said W Real Estate had held six months of invoices before submitting them. ^[1]
✓ Verified
The board voted unanimously to request quotes for a professional services (management) contract and for a six-month maintenance contract; a motion to bid a one-year maintenance contract with renewal options passed with one member abstaining, who said it "was a conflict of interest for him as it was a sister company currently handling the landscape maintenance." On December 8, 2022 the board approved the six-month contract with Ramirez Lawn & Sprinkler (the prior monthly cost was $3,391.15). On February 13, 2023 staff said the management solicitation had no bids and the City would process invoices in-house. ^[1]^[2]^[3]

Sources

1.Heritage Hills Public Improvement District Advisory Board minutes, October 12, 2022 — Heritage Hills Public Improvement District Advisory Board (via City of Amarillo CivicClerk), Dec 8, 2022 · retrieved Oct 22, 2026primarySubject-authored'published' is the date the board approved these minutes, as recorded in the minutes of that later meeting.
2.Heritage Hills Public Improvement District Advisory Board minutes, December 8, 2022 — Heritage Hills Public Improvement District Advisory Board (via City of Amarillo CivicClerk), Feb 13, 2023 · retrieved Oct 22, 2026primarySubject-authored'published' is the date the board approved these minutes, as recorded in the minutes of that later meeting.
3.Heritage Hills Public Improvement District Advisory Board minutes, February 13, 2023 — Heritage Hills Public Improvement District Advisory Board (via City of Amarillo CivicClerk), Feb 28, 2023 · retrieved Oct 22, 2026primarySubject-authored'published' is the date the board approved these minutes, as recorded in the minutes of that later meeting.